Landlord Gas Safety Record Rules Explained

Every gas appliance, fitting and flue you provide must be checked by a Gas Safe registered engineer at least every 12 months. The engineer gives you a record of the check.

Appliances that belong to the tenant are not covered, but any pipework or flue you provide that serves them still is.

• Give existing tenants a copy within 28 days of the check.
• Give new tenants a copy before they move in.
• Keep each record for at least two years.

You can carry out the check up to two months before the deadline and keep the original renewal date. This avoids the date creeping earlier every year.

Set a reminder well ahead of the deadline, since engineers can be booked up in winter.

If a tenant does not let the engineer in, you must show you took reasonable steps to get access. Keep copies of letters, emails and appointment attempts.

Do not enter without the tenant's permission. Seek advice if access is repeatedly refused.

Attach each year's record to the property on Propvio, with its expiry date, and you will be reminded before the next check is due. The history stays with the property if you sell it.

• A description and the location of each appliance and flue checked.
• The engineer's name, Gas Safe registration number and signature.
• The date of the check and the address of the property.
• Any defect found, and any action taken.

Check the record is complete before you file it. A missing detail can make it harder to rely on later.